personal assistant cum office manager (family office)

Overview

Who you'll be working for

What requirements you'll need to be eligible

• 5+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager, preferably in a family office or private wealth management environment.
• Strong understanding of office administration, financial management, and HR functions.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills, with a high degree of professionalism.
• Proficiency in Microsoft Office, calendar management tools, and accounting software.
• Strong problem-solving skills and ability to work independently.
• High level of discretion, confidentiality, and trustworthiness.
• Detail-oriented, proactive, and highly resourceful.
• Flexible and adaptable, able to handle dynamic priorities.
• Strong sense of responsibility and commitment to excellence.
• Ability to thrive in a fast-paced and high-pressure environment.
• Singaporeans only.

What you'll be doing on the job

Personal Assistance to the Family

• Manage and coordinate the family’s daily schedule, including meetings, appointments, and travel arrangements.
• Handle personal errands, such as reservations, household management, and confidential matters.
• Liaise with external parties such as banks, legal advisors, and service providers on behalf of the family.
• Prepare reports, presentations, and correspondence as required.
• Maintain a high level of discretion and confidentiality in all matters.

Office Management & Administration

• Oversee daily office operations to ensure smooth and efficient functioning.
• Manage office budgets, expenses, and procurement of supplies and services.
• Maintain office records, contracts, and confidential documentation.
• Liaise with vendors, contractors, and service providers to ensure office maintenance and operational efficiency.
• Ensure compliance with corporate policies and local regulations.

HR & Team Coordination

• Assist in HR-related matters, including onboarding, payroll coordination, and employee welfare.
• Act as the primary point of contact for internal and external stakeholders.

Finance & Expense Management

• Monitor and track personal and office-related expenses, ensuring timely payments and reconciliations.
• Assist with banking transactions, investment documentation, and financial reporting as needed.
• Coordinate with accountants and financial advisors for tax filings and financial planning.

Event & Travel Coordination

• Plan and manage travel itineraries, accommodations, and logistics for business and personal trips.
• Organize family and corporate events, ensuring seamless execution.
• Manage visa applications and documentation for international travel.

Consultant Contact